We intend to provide regular updates from the Board of Elders covering organizational information and prayer requests. If you have questions or comments, please email us at email@example.com. To see the current Board Oversight/Governance Policies click here. To view the Mission Hills Church Constitution & Bylaws (revision approved March 26. 2017), click here.
Elder Update – June 2017
Candidates for Elder and Nominating Committee Affirmed at Annual Business Meeting, June 25.
The Church Membership voted to affirm the Nominating Committee (NC) and Board of Elders (BoE) recommendations for 2017-18 NC and BoE members, each by the required two-thirds majority. Elders affirmed are: Dale Hancock and Rock Klein (both three-year terms), and incumbents Bruce Duggan and Roger Hall (both one-year terms). Nominating Committee members affirmed are: Don DeTar and incumbents Joann Ridley and Wes Knoblock (all one-year terms).
‘State of the Church’ Presentation June 25
Pastors Sam Paschall and Jamin Goggin presented their report on the ‘State of the Church’ during our two morning services June 25 – same day as the Annual Business Meeting and the all-church barbecue, continuing a tradition began last year. Some of the highlights:
- General Fund donations for the 2016-17 fiscal year (June ’16 through May ’17) were 13% below what we had hoped; however expenditures were also reduced, so we ended the year ‘in the black’.
- We are now fully staffed in our crucial children and youth ministries.
- The recent men’s barbecue exemplifies a new vigor in adult ministries after a “Sabbath” year. There will now be regular women’s events and men’s events, and an emphasis on mentoring ministry.
Board Approves Process for Calculating the Church’s “Contingency Reserve” Requirement
Mission Hills Church’s “Contingency Reserve” (CR) is a portion of the General Fund set aside from normal operations spending as a sort of “rainy day” fund to allow for extraordinary unexpected expenses and/or loss of income; the General Fund liquid assets may not go below this amount without specific Elder Board approval. The CR is recalculated with each new annual budget as two months’ operating expenses without regard to expected income, e.g. donations, Preschool tuitions, camp registrations, and miscellaneous fees. For example, the current CR is $347,770 which 2/12 of the total anticipated expenditures of $2,086,615 for the 2017-18 fiscal year.
- For high schoolers at Hume Lake (June 25 – July 1), children and workers at Summer Splash (July 10-14), and middle schoolers at Summer Camp (July 24-28).
- For more of our people to share their time and love in service as Ministry Partners – especially to our children and youth, but also in Emergency Response Team, audio/visual tech teams, shuttle drivers, hosts, Café, and more.
- For unity of spirit and purpose within the Elder Board.
- For continued financial support for our church ministries.
Board Approves “Designated” Funds Policy Descriptions
Any financial contributions to the church are deposited into the General Fund, unless they are specifically “designated” by the donor(s) for one of three other funds: the Building Fund, the Global Outreach Fund, and the Fellowship Fund. The General Fund covers the operations of the church and its ministries, including the Preschool. The Board recently approved policy descriptions for the designated funds to ensure their compliance with IRS and other applicable regulations, and to clarify for donors how their gifts will be used. The three descriptions are shown below.
Designated Fund Policy Descriptions
Global Outreach Fund
In exercise of its religious purposes, calling, commitments, and practices, Mission Hills Church, San Marcos, CA (MHC) has established a Global Outreach (GO) fund to provide financial support for evangelism, discipleship, leadership development and training, theological education, Bible translation, and community development. The GO ministry seeks “Kingdom collaboration” that models biblical partnerships honoring to God and that leverage resources for maximum ministry impact.
The MHC Board of Elders has oversight responsibility for the GO Fund and ensures appropriate policy, procedures, and accountability. Any new GO partner (individual or organization) receiving support from the GO Fund must first be approved by the MHC Board of Elders on the basis of their statement of faith, philosophy and ministry, principles, and practices. Direct administration of the fund, including all disbursements, is subject to the control and discretion of the GO council operating within the Board’s guidance.
The GOC or Board may consider recommendations from anyone, but in no event is the GOC or Board bound in any way to comply with those recommendations. Donors will not be permitted to recover a contribution on the grounds that the donor’s recommendation was not honored.
The GO fund was established as an ongoing fund. Contributions to it are encouraged and welcomed. Should the Board at any time in the future decide to close the GO Fund, all money in the Fund at that time will go into the MHC General Fund.
Mission Hills Church, San Marcos, CA (MHC) is committed to Compassion – “Because God in Christ shares his life of love with us, we are committed to move toward the poor, the marginalized, and the broken in love.”
In exercise of its religious purposes, calling, and commitments MHC has established a Fellowship Fund (FF) which is intended primarily to assist MHC Members and regular attenders in temporary financial need. Others seeking financial aid may also be provided emergency assistance from the FF, but are generally referred to other local organizations supported by MHC, such as Interfaith Community Services.
The MHC Board of Elders has oversight responsibility for the FF and ensures appropriate policy, procedures, and accountability. To ensure impartiality and to guard against abuse, FF disbursements are documented and closely tracked, and they are made only by or under the direction of staff or elders designated by the Board as Ministers on Duty (MOD). For each disbursement from the FF, the church complies with IRS requirements by documenting:
- A complete description of the assistance.
- The purpose for which the aid was given.
- The MOD’s objective criteria for disbursing FF assistance.
- Circumstances under which the recipient was selected.
- The name, address, and amount distributed to each recipient.
- Any relationship between a recipient and officers, directors, or key employees or substantial contributors to the church.
The Board may consider recommendations from anyone regarding use of the FF, but in no event is the Board bound in any way to comply with those recommendations. Donors will not be permitted to recover a contribution on the grounds that the Board failed to comply with a donor’s recommendation.
The Fellowship Fund was established as an ongoing fund. Should at any time in the future the Board decide to close this Fund, all money in the fund at that time will go into the MHC General Fund.
Mission Hills Church, San Marcos, CA, in exercise of its religious purposes, has established a Building Fund for new construction, remodeling existing facilities, and capital improvements, which may include additions of a permanent structural change or the restoration of some aspect of the property that will either improve the property’s overall value and usefulness, increases its useful life, or adapt it to a new use.
The church welcomes contributions to the Fund. The administration of the fund, including all disbursements, is subject to the control and discretion of the Elder Board. The Board may consider recommendations from anyone, but in no event is the Board bound in any way to comply with those recommendations. Donors will not be permitted to recover a contribution on the grounds that the Board failed to comply with a donor’s recommendation.
The church recognizes that maintaining and improving the usefulness of the Church buildings, grounds, and equipment is a practice of good stewardship and has established the Building Fund as an ongoing fund. Should at any time in the future the Board vote to close this fund, all money in the fund at that time will go into the General Fund of the Church.